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Finance Committee Minutes 03/29/2012
TOWN OF HARWICH
FINANCE COMMITTEE MEETING MINUTES
Small Hearing Room, Town Hall
Meeting, 6:00 PM
Thursday, March 29, 2012

Present: Skip Patterson, Chairman, Dana DeCosta, Noreen Donahue, Pam Groswald, Bill Greenwood, Rich Larios, Jon Idman
Not present: Pete Watson, Open Position to Replace Peter Hughes
Also Present: Jim Merriam, David Ryan, Linda Cebula


  • Call to Order
Skip Patterson, Chairman of the Finance Committee called the meeting to order at 6PM.
  • Approval of Minutes
None

  • Harbor Articles and Budget
Tom Leach, Harbormaster, presented.

  • Article 11 – Dredge Various Entrance Channels
  • $57,000 is left in Dredging budget
  • Tom will email Skip with the amounts left for each dredging
  • They have added a Homeowner Association Fee
  • The budget includes $3,000 for plover monitoring as if nesting, all work shuts down
  • Saquatucket Channel is a Federal Channel but Harwich has to pay for dredging
  • The Wychmere Harbor bulkhead is planned for 2013 and have received 2 quotes – one for $1.2 million and another for $400,000
  • Based on questions from the Finance Committee, Tom will reconcile the amounts requested in the warrant, $150,000, and what he has pending from the current year.
  • Article 10 – Allen Harbor Float and Piling Replacement
  • Skip advised that Pete Watson reviewed the floats with Jim Merriam and he believes the outermost float is the only one needing replacement
  • Tom reviewed the issues that are not easily visible to someone just checking the floats
  • Article 17 – Waterways Capital Improvement Receipts Revolving Fund
  • This will provide the funds needed for maintenance

  • Vote Articles Remaining
ATM:
Motions were made and seconded on the following articles with the indicated vote:
  • 10 – Allen Harbor Float and Piling Replacement - $65,000
A & A – Yes 7, No 0
  • 11 – Dredge Various Entrance Channels - $150,000
A & A – Yes 6, No 1
  • 4 – Town Operating Budget
NRPFI – Yes 7, No 0
  • 12 – Design of Muddy Creek Culvert/Bridge
NRPFI – Yes 7, No 0

Motions were made and seconded to reconsider the following articles.  Then motions were made and seconded on these articles with the indicated vote:
  • 7 – Chase and Harwich Port Libraries - $20,000 from old articles
A & A – Yes 7, No 0
  • 8 – Promote the Town of Harwich - $21,000 from old articles
A & A – Yes 7, No 0

STM:
Motions were made and seconded on the following articles with the indicated vote:
  • 2 – Supplement Annual Allocation of Mass Cultural Council For Local Cultural Council Grants - $2,500
A & A – Yes 6, No 1
  • 3 – General By-Law – Parking for People with Disabilities Chapter 208, Article 1
A & A – Yes 6, No 1
  • 4 – Council on Aging – Membership Reduction
A & A – Yes 7, No 0
  • 5 – Various Zoning By-Law Amendments
A & A – Yes 7, No 0
  • 6 – Authorize Intergovernmental Agreements Related to Renewable Energy Projects
NRPFI – Yes 7, No 0
  • 7 – Solar Energy Project – Westgate Road
NRPFI – Yes 7, No 0
  • 8 – Solar Energy Project – Orleans Road
NRPFI – Yes 7, No 0
  • 9 - Water Treatment Facility  and Solar Energy System at Well Site #10
NRPFI – Yes 7, No 0

The Citizen’s would like the Finance Committee to review STM numbers 6 through 9 as other towns have not realized the benefits from Green Energy as projected.  Skip and Jim Merriam will invite the people involved in these articles to a future meeting.

  • 10 – Little League Lease or License for Use of Centeio/Baldwin Field
NOTE – Jon Idman recused himself from this discussion as a member of the Finance Committee and spoke as a resident
  • This field has been held by the Harwich School Committee since 1961
  • It is a 50 Acre lot that has not been used by the school for 30 years but has been used by the Harwich Little League
  • In 1955 this lot was part of the Park and Recreation department
  • The Article asks that the field be transferred from the School Committee to the Board of Selectmen and that the BOS then lease the field to the Harwich Little League
  • The Harwich Little League has been caring for and maintaining the field for decades and in fact was ready to spend $20,000 this year for maintenance
  • The Harwich Little League does not want exclusive jurisdiction for the field but wants to continue to use it as they have for the past 30 years
A & A – Yes 6, No 0, Abstain 1

  • Executive Session
None



  • Updates from Town Administrator/Finance Director
David Ryan will possibly be presenting a couple of Reserve Fund Transfer Requests from Public Safety - $119,000 for Overtime in the Fire Department and $25,000 for Overtime in Dispatch.  David is waiting for additional information and pending funds to be submitted.

  • Old business
Jim Merriam sent a letter to Dr. Carolyn Cragin reiterating the information that FinCom would like to review and discuss at the April 4, 2012 meeting.

  • New business
Skip reviewed mail received that the committee may be interested in.
  • Association of Town Finance Committee Newsletter
  • Beacon Newsletter
  • Suburban Coalition will meet on April 25, 2012 from 9 to 11 if anyone is interested in attending
  • A letter from the Treasurer at Cape Cod Technical School concerning $40 million needed for FY13.
  • Adjourn
7:32PM

 
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