Community Center Facilities Committee Meeting

HARWICH COMMUNITY CENTER

FACILITIES COMMITTEE MEETING MINUTES

August 11^th, 2017

10:00 AM

Members present: Lee Culver, Brian Power, Ralph Smith

Also present: Carolyn Carey (Community Center Director)

1. The meeting was called to order at 10:06 AM.

1. Brian Power made a motion to approve the Facilities Committee meeting minutes from the April 14^th, 2017 meeting. The motion was seconded by Ralph Smith & unanimously approved.

1. Ralph Smith gave the report from the Council on Aging: He gave a brief report because they haven’t yet met with the COA Board, but they are excited about the new Director starting on September 5^th, 2017.

Lee Culver gave the report from the Recreation Department: Recreation’s last meeting was in June, and Mr. Culver gave a report on all the Recreation programs going on:

• The summer camps are going well and Pickle Ball numbers at Brooks Park continue to grow.
• They are finishing up the last stages of Brooks Park renovations/improvements for this phase.

1. Old Business

The notification for the Facilities Committee was handed out and reviewed.

1. New Business
   1. New Staff: Ms. Carey announced the new staff working, which includes Richard Meunier, who is working for the weight room from 6AM-10AM, Mon-Fri. Erika Strzepek is the new program aid for the Cultural Center, and the newest member, Kerry Lotti, will be starting August 28^th as the clerical aid for the front desk.
   2. Recreation Request: Erik Bebe will need to reschedule. He was called away to the beaches.
   3. Gym Floor (Scheduling): The contract was submitted to the Town Administrator, and they anticipate the gym to be offline Sept. 12^th through the 30^th. They’re working with the Rec Dept to reschedule people at the Middle School (Cultural Center) to utilize that space.
   4. Goals for Next Year: The Community Center Director submitted her goals for the next fiscal year. The Committee approved them and the Community Center is moving forward.
   5. CPC Article for Basement: This will be resubmitted this year to the CPC.
   6. Assessment of Building: An assessment was done by the state to help the Community Center determine what the best advice would be for individuals with hearing needs.

1. Director’s Update
   1. Weekly Report: The Selectmen have requested that every Dept Head submit a weekly report. Ms. Carey gave copies of the three she has done to the Facilities Committee.
   2. Open House: Ms. Carey shared the Open House booklet done by Ms. Estabrook, and reported that 500+ people attended the three day event.
   3. Requests: There were two requests for this meeting.

i.The first was from Lower Cape Community Housing for a room waiver. The Board voted 2 to 1 in favor of giving them a 1 year waiver for the space.

ii.The second request was from Robert Gonsalves for a weight room refund due to scheduling conflicts with a new job. The Board voted to refund the $150 yearly membership.

1. Ragnar Relay: Ragnar Relay requested to use the building overnight again next year, from the 11^th -12^th. The Director will follow up and get more information and will report back to the Board.  
2. Yard Sale Update: There were over 30 vendors at this year’s Community Yard sale. The Highway Department helped by delivering tables for the vendors. It was a successful day.
3. Other: N/A

1. The next Facilities Committee meeting is scheduled for September 8^th, 2017 at 10:00 AM.

1. The meeting was adjourned at 10:34 AM.