Community Center Facillities

Meeting date: 
Friday, May 11, 2018

HARWICH COMMUNITY CENTER

FACILITIES COMMITTEE MEETING MINUTES

May 11, 2018

10:00 AM

 

Members present: Lee Culver, Brian Power, Ralph Smith, & Angie Chilaka

Also present: Carolyn Carey (Community Center Director),

 

  1. The meeting was called to order at 10:04 AM.

 

  1. Brian Power made a motion to approve the Facilities Committee meeting minutes from the April 13th, 2018 meeting. The motion was seconded by Ralph Smith and unanimously approved.

 

  1. Ralph Smith gave the report from the Council on Aging:
    1. The COA has a great new bi-monthly newsletter out.
    2. There have been several new programs created (as advertised in the newsletter), as well as some old programs that have been brought back, such as assistance with social security, and laptops for seniors. Overall, everything is going well for the COA.

 

Lee Culver gave the report from Recreation: The recent Town Meeting voted to redo the lighting at Brooks Park, so Recreation will be getting started on that. Mr. Culver also reported that the Recreation Department is all ready for the upcoming summer season. All lifeguard positions have been filled and there are only one or two openings left for tennis and summer camp.

 

  1. Old Business
    1. RFP – Gym Floor: The Community Center Director informed the Committee that the floor contract for the gymnasium has been signed and the Community Center is on target to start that project on May 21st. They anticipate being done on June 7th.  
  2. New Business
    1. The Committee expressed concern about there not being enough parking or seating during the Town Meeting, and has requested that there will be no more additional events scheduled during the first evening of any future Town Meeting.
  3. Director’s Update
    1. Town Meeting: Ms. Carey discussed the Town Meeting overflow room, and said that there could have been more chairs fit into the room. However, during that night, all of the chairs in the building has been used, as well as some chairs brought over from Town Hall, so the Community Center may look into getting more chairs for the building.
    2. After Prom: This year’s After Prom event was very successful, and there are no problems to speak of. Ms. Carey suggested the idea of sharing the experience of After Prom with the Chatham Community Center by alternating the location of the event between Centers every other year.    
    3. Requests: There were three new requests.
      1. The first two requests were regarding the addition of a book case for the Rug Hooking group, and the addition of a storage cabinet for the Chatham/Harwich Newcomers Club. At this time, the Facilities Committee is unable to fulfill these two requests due to a lack of space in the building, as well as potential liability issues.
      2. The third request was from a woman who would like to host an essential oils seminar at the Community Center. After careful review of the details for this particular seminar, the Committee felt that this was more of a sales/business opportunity for the applicant. On a motion made by Brian Power, seconded by Angie Chilaka, the Committee recommended not allowing this event to take place. Instead, they suggested giving the applicant information about the upcoming Cranberry Festival as a good place to host her seminar.
    4. Ragnar Relay: Ms. Carey discussed coverage and use of the building for the upcoming relay race. Ragnar has rented out the Community Center Gym and Multipurpose Room overnight (from May 11th-12th) as a place for racers to sleep. In previous years, there has never been a problem with this group, and Ms. Carey will report back about this event for next month’s meeting.
    5. Weight Room: Ms. Carey interviewed an applicant for the open Weight Room Attendant position today. They seem like an excellent candidate for the job, and as such, Ms. Carey will going forward with submitting the application to the Town Administrator to sign off on.  
  4. Other
    1. The Committee briefly spoke about the fees for Weight Room Memberships, as well as room use fees for the upcoming fiscal year, and asked that it be put on next month’s agenda for further discussion.
    2. Angie Chilaka asked about the brick-buying program the Community Center has done in the past, and Ralph Smith asked about the labyrinth project at the Cultural Center.
    3. The Committee also discussed the amount of hours the Community Center Director is currently working.  
  5. The next Facilities Committee meeting is scheduled for June 8th, 2018 at 10:00 AM.
  6. The meeting adjourned at 10:45AM.