FinCom Meeting Minutes 5.3.18

Harwich Finance Committee Meeting Minutes May 3rd, 2018 at 7:00pm Harwich Community Center, Rm 1 100 Oak St., Harwich, MA Members Present: Jack Brown (Chair); Mark Ameres; Edward McManus; Jon Chorey; Angelo LaMantia; Laurie Gillespie Lee: Dana DeCosta Members Absent: Others Present: Bob Lawton Assistant Town Administration I. Call to Order The meeting was called to order at 7:08pm by Mr. Brown. II. Topics for Discussion A. Review, Discuss Article #37 – “Amend By-laws Marijuana Establishment Rec Use as presented or vote amendments. • On a motion by DeCosta seconded by McManus, we move to accept and adopt Article 37: Amend By-Laws Marijuana Establishment Rec Use. o No abstentions, none opposed, approved unanimously. o On a motion by Dana, seconded by Gillespie-Lee, we move to reconsider Article 11: Fund Snow & Ice Deficit from FY2018. o No abstentions, none opposed, approved unanimously. o On a motion by DeCosta seconded by Ameres, we move to accept and adopt Article 11: Fund Snow & Ice Deficit from FY2018 at the revised budget figure of $230,500. • No abstentions, none opposed, approved unanimously. o On a motion by DeCosta seconded by Ameres, we move to reconsider Article 14: Fund Construction of Phase II of the CWMP. o No abstentions, none opposed, approved unanimously. • On a motion by McManus seconded by Ameres, we move to accept and adopt Article 14: Fund Construction of Phase II of the CWMP at $24,775debt. o No abstentions, 1 opposed, approved 6-1. • On a motion by DeCosta seconded by Ameres, we move to reconsider Article 17: Lower County Road Project For FY2018. o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by Ameres, we move to accept and adopt Article 17: Lower County Road Project For FY2018 at the revised budget $1,235,171. o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by Ameres, we move to reconsider Article 24: o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by McManus, we move to accept and adopt Article 24: at $6,750,000 as a debt o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by Ameres, we move to reconsider Article 26. o No abstentions, none opposed, approved unanimously. • On a motion by McManus seconded by DeCosta, we move to indefinitely postpone Article 26: Construct Pet Cemetery/Fund Equipment. o No abstentions, none opposed, approved unanimously. • On a motion by Ameres seconded by DeCosta, we move to reconsider Article 66: Stabilization Fund. o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by Brown, we move to increase the revised budget of Article 66: Stabilization Fund of $650,000 by $30,000 for a total of $950,000 from free cash. o 1 abstention, 5 opposed, 1 in favor, the motion fails. • On a motion by McManus seconded by Angelo, we move to accept and adopt Article 66: Stabilization Fund at the revised budget of $650,000 from free cash. o No abstentions, 1 opposed, approved 6-1. DeCosta notes that based on projections, we will require the additional cash in the stabilization fund. It is advisable to increase the budget to an account where we have the opportunity to gain some interest. Since our costs are going up, we need to have the additional leeway. McManus notes that this discussion on budget policy should happen in the fall in conjunction with the Board of Selectmen. LaMantia does not believe that the change is significant enough to make a major difference to address the budget issues. Over the next year, it’s important we get the correct numbers across the board. • On a motion by DeCosta seconded by Ameres, we move to reconsider Article 31: Monomoy Regional Agreement Amendments due to Chatham’s failure to include the article in their warrant. o No abstentions, none opposed, approved unanimously. • On a motion by DeCosta seconded by Ameres, we move to indefinitely postpone Article 31: Monomoy Regional Agreement Amendments. o No abstentions, none opposed, approved unanimously. B. Review, Discuss and vote draft FinCom Minutes. Secretary Manion to post. Minutes to be voted: a. 1/8/18 b. 1/29/18 c. 2/12/18 d. 3/10/18 e. 3/20/18 f. 3/22/18 g. 3/27/18 h. 4/2/18 i. 4/26/18 • On a motion by Ameres seconded by McManus, we move to approve the following Finance Committee meeting minutes: • 1/8/18 • 1/29/18 • 2/12/18 • 3/10/18 • 3/20/18 • 3/22/18 • 3/27/18 • 4/2/18 • 4/26/18 o No abstentions, none opposed, approved unanimously. C. Review and modify as needed the May 2018 Article Responsibilities of each FinCom member All members will decide on their preferred articles and send their lists to the Chair by email. D. Review and modify as needed the FY19 FinCom Members’ Liaisons assignments All members will decide on their preferred committee liaisons and send their lists to the Chair by email. The current list is as follows: Department/Commission Committee Member Notes Water/Wastewater John Chorey Fire Dana DeCosta Police Dana DeCosta DPW Jack Brown Golf John Chorey Waterways Ed McManus Assessors Laurie Gillespie-Lee Selectmen (All) On rotating basis Recreation & Youth Mark Ameres Brooks Free Library Mark Ameres CPC Laure Gillespie-Lee Planning Board John Chorey Agenda Driven Wastewater Support Ed McManus All Meetings Capital Outlay Ed McManus Real Estate & Open Space Jack Brown Schools, including RTHS Dana DeCosta Mr. Brown adjourned at 8:08pm. Respectfully Submitted, Sarah Manion