Planning Board Meeting

Planning Board Minutes

Town Hall, Griffin Room

Tuesday, May 24, 2016 - 6:30 PM

Planning Board members present:

Mr. J. Atkinson, Ms. Kozar, Mr. A. Atkinson, Mr. Brophy, Mr. Harris, Mr. Peterson and Town Planner David Spitz. Taking minutes was Shelagh Delaney.

6:34     Call to Order by Mr. J. Atkinson   

Public Hearing

1. Applications
   1. PB2016-07 Caroline Harwich, LLC, owner and Orthopedic & Sports Physical Therapy of Cape Cod, applicant, c/o Michael B. Stusse, Esq., representative, seek approval of a Site Plan Special Permit pursuant to the Code of the Town Harwich §325-55 and 325-51 as set forth in MGL c. 40A §9. The proposal seeks to construct a 6,625 SF medical clinic structure with certain appurtenant site improvements. The property is located at 0 Stagg Drive, a.k.a. 172 Route 137, Map 86 Parcel M9-2 in the CH-2 zoning district and W-R overlay district and Six Ponds Special District.  (Applicant has requested continuance to next available Planning Board meeting.)

A written request was received from the Applicant to continue the case. They will be sending revised plans.

Mr. Brophy made a Motion to grant the requested continuance which was seconded by Mr. A. Atkinson and approved unanimously by the Board.

1. PB2016-08 Tigger Realty Trust, K. Eubanks, TR, owners and Nicholas Mitchell, applicant, c/o Daniel Ojala, PLS, representative, seeks approval of a Site Plan Special Permit pursuant to the Code of the Town of Harwich §325-55 and 325-51 as set forth in MGL c. 40A §9. The proposal seeks to construct a 3,864 SF warehouse structure with certain appurtenant site improvements. The property is located at 234 Queen Anne Road, Map 58 Parcel K4-1C in the I-L zoning district.

Dan Ojala presented for the applicants noting that the proposal is for a modest commercial site with a metal 1-story, 3864’ building where the owners wish to operate a landscaping business, an allowed use in the I-L Zone. There will be a single curb cut and considerable landscaping along the road with adequate paved parking per the bylaw. Five trees are provided, as required for 23 parking spaces.  The LED lighting will offer no glare and there are no residential abutters. The drainage plan complies with the plumbing code for a drainage system for 4 commercial vehicles. There will be a standard Title V septic system.

Plan Review

Along with the application and narrative the following plans and documents were submitted for review and consideration:

• “Existing Conditions & Lighting Site Plan of 234 Queen Anne Road”, Sheet 1 of 3 by Down Cape Engineering, Inc., dated April 8, 2016.
• “Layout & Landscape Site Plan of 234 Queen Anne Road”, Sheet 2 of 3 by Down Cape Engineering, Inc., dated April 8, 2016.
• “Utilities & Grading Site Plan of 234 Queen Anne Road”, Sheet 3 of 3 by Down Cape Engineering, Inc., dated April 8, 2016.
• “Drainage Calculations, 234 Queen Anne Road”, prepared for Nicholas Mitchell, Mgr., 234 Queen Anne LLC by Down Cape Engineering, Inc., dated 4/12/2016.

There were no public comments.

Mr. Brophy moved and Mr. Peterson seconded the motion to approve the following findings.

1. There will be no nuisance or serious hazard to vehicles or pedestrians. 
2. The plan provides for efficient and safe disposal of surface water.
3. The use is consistent with the Zoning Code and will not adversely affect the neighborhood.
4. The specific site is an appropriate location for the use and structure.
5. Landscaping and lighting and other site plan details are adequate. 

The Board voted unanimously in favor.

Mr. Brophy then moved and Mr. A. Atkinson seconded the motion to approve the Site Plan Review Special Permit for the proposed building and site improvements at 234 Queen Anne Road based on the fact that the application meets the necessary requirements and criteria for approval pursuant to the Code of Town of Harwich with the above findings and the following conditions.

1. Outdoor storage of materials or equipment shall be permitted in no more than 3 parking spaces for occasional overnight usage.  Proposed parking spaces and green space shall be maintained for their intended purpose.
2. Any changes to the site plan shall be subject to further Planning Board review.

The Board voted unanimously in favor.

Mr. Brophy moved and Mr. A. Atkinson seconded a motion to approve the Use Special Permit for 20+ parking spaces pursuant to §325-9 of the Harwich Zoning Code based on the above findings. The Board voted unanimously in favor.

1. PB2016-09 Robert W. and Patricia N. Shelley, owners, c/o Robert G. Scarano, Esq., representative. The proposal seeks approval of a four (4) lot definitive subdivision plan (three (3) buildable lots and one (1) non-building lot) with waivers pursuant to the Code of the Town of Harwich c.400, Article II as set forth in MGL c. 41 §88 K-GG. The property is known as 0 Main Street Extension (north of 62 Main Street Extension), Map 55 Parcel F1 in the R-L zoning district.

Ms. Kozar moved and Mr. Peterson seconded a motion to continue the case as per the applicant’s written request until June 14, 2016. The Board voted unanimously in favor.

1. PB2016-10 Skecheconet Realty Trust, Mark Sangiolo, TR, owners and applicants seek approval of a Modification of Definitive Subdivision Plan pursuant to the Code of the Town of Harwich c.400, Article II and more specifically §400-6 as set forth in MGL c. 41 §88 K-GG. The proposal is specifically to amend the roadway design of Skecheconet Way, Map 4 in the R-L zoning district. 

Chairman Atkinson noted that Applicants needed a vote from 4 full Board Members.

Presenting the case were Mark Sangiolo and Susan Sangiolo who is acting as the landscape designer. The Sangiolos purchased the property in the fall of 2015. They noted that the proposed modification is shown on the plans and documents submitted to the Town Clerk and date stamped April 12, 2016 as follows:

• Plan entitled “Road Design Waiver for Skecheconet Way, West Harwich, MA Approved Subdivsion 09/05/89”, sheet C1, dated April 11, 2016, stamped by Joseph B. Sangiolo, PE.
• Narrative with waivers and road name change, letter dated April 11, 2016 (attached).

Mrs. Sangiolo spoke about how the private roadway would service 3 properties on Skecheconet Way. She also told the Board that the road had been known by other names in the past and that they hoped to change it to an easier name. The hope for the plan is to offer the most rustic look and environmentally friendly impact for the road. The 5 waivers requested are as follows:

1. §400-12.A(2) Location and Alignment - Centerline shift due to a 2005 new water service.
2. §400-12.A(2) Utilities Installation: App / Figure 3. - Amend the location of the utilities lines as shown to preserve natural vegetation of trees and shrubs.
3. §400-12.B.(1) Right-of-way width – A 40’ width is allowed but a 50’ way as shown is preferable and allows all existing lot lines to be kept as is.
4. §400-12.B(2) Minimum width: Figure 3 - A reduction in width to Board policy standards of 16’ without berms in lieu of 22’ with 1’.6” berms approval of 1989.
5. §400-12.C. Dead End Turnaround - increase the center island planting diameter to 40’ from 30’ without a curb and maintain a 45’ Radius to the edge of the Road  with a 5 -1 10’ lawn shoulder to maintain the rural character of the land.

Mr. J. Atkinson asked if there was a legal mechanism in place amongst the 3 owners for the maintenance of the road and the Sangiolos said that there was not one at the present time but that they could secure one very quickly. They suggested that it could be in the form of a legal agreement between the 3 owners who would be using the road.

Mr. Spitz read the staff comments and recommendation into the record. Planning Staff recommends approval of all requested road waivers except that a road width of 18’ is preferred to the proposed 16’ in order to facilitate two-way traffic.

Mr. Brophy suggested that a hydrant be placed at the end of the cul de sac.  Mr. Peterson thought the 18’ width would be appropriate and Ms. Kozar and Mr. A. Atkinson agreed.

Mr. J. Atkinson recommended that the Applicants secure the legal mechanism for road maintenance and then return to the Board for a decision. He suggested a continuance until June 14^th. The Applicants agreed.

Mr. A. Atkinson moved and Mr. Peterson seconded the motion to continue the case until June 14, 2016. The Board voted unanimously in favor.

Public Meeting

1. PB2016-11 TD Bank, N.A., owner, 536 Rte. 28 and T/Harwich, Selectmen, owner and applicant, 0 School House Road 28 a.k.a. School House Road municipal parking lot c/o David Spitz, Town Planner. The applicant seeks approval of a Waiver of Site Plan pursuant to the Code of Town of Harwich 325-55.F.  Under draft agreement between the parties the Applicant seeks to construct a 20’ traveled way in the NE corner of the TD Bank parcel to adjoin the abutting Town owned municipal parking lot and to make certain limited site improvements to the existing 26 parking spaces. The parcels Map 14, Parcel T10 and Map 14, Parcel F3, respectively, are located in the C-V, R-M and Village Commercial Overlay.  

The Town Planner, David Spitz, presented the case, showing enlarged details of the project on an easel and explaining that the Town would connect the Harwich Port municipal lot with the potentially leased portion of the TD Bank lot with a 20’ wide paved driveway, separating it from the remaining portion of the TD bank lot with barriers. There would be 24-26 new spaces for municipal parking which would ease the congestion on “beach days”.

On January 8, 2015 the application and the following plan were submitted to the Town Clerk:

1. “Harwich Port Parking Proposal”, date stamped May 09, 2016.
2. Aerial photo entitled “TD Bank Harwich Port”, undated, with scale 1” = 50’.

The applicant has not requested any waivers other than Waiver of Site Plan.

Planning Staff Comments:

The proposed parking lot improvements seek to implement initial recommendations from the September 2014 Harwich Port Parking Study.

There were a number of public comments from residents living on Lewis Lane, a private road connecting Pleasant Street to the TD Bank parking lot. Mike Curry of 3 Lewis Lane spoke of the cut-through traffic on his street and the speed with which people travel his small, private way. He suggested that Jersey barriers would be extremely unattractive and could be moved at any time by the TD Bank people due to the nature of the “at-will” lease agreement. Alfred Roberts of 7 Lewis Lane also spoke of his disapproval of using Jersey barriers and concerns regarding increased traffic on Lewis Lane. John Gilbertson of School House Lane was concerned about the cut-through near his property but thought the plan made good sense. Mr. J. Atkinson read a number of letters in opposition into the record from other abutters.

Mr. Brophy brought up the idea of removable speed bumps. Mr. Spitz noted that the Town had approved $30,000 for the barriers which would allow for alternatives to the Jersey barriers. Mr. J. Atkinson explained that the “at-will” lease agreement is a temporary measure to move things along in order to accommodate the summer traffic of 2016. He suggested that the parties may achieve a more permanent solution in the future.

Mr. A. Atkinson moved to approve the Town’s request for a Waiver of Site Plan with regards to the Harwich Port municipal parking proposal for a parking area on the TD Bank property with 2 stipulations. 1) That there be barriers placed so that the only access to the proposed lot would be from Schoolhouse Municipal Lot and , 2) that said barriers be aesthetically pleasing as determined by the Town of Harwich in conjunction with the Planning Board. The motion was seconded by Mr. Peterson and approved unanimously by the Board.

1. New Business*
   1. Minutes:  April 26 and May 2 & 3, 2016.

Mr. Peterson moved and Mr. A. Atkinson seconded the motion to approve the minutes of the April 26^th meeting. The Board voted unanimously in favor. Mr. Peterson then moved and Mr. A. Atkinson seconded the motion to accept the minutes of the May 2^nd and 3^rd meeting. Mr. J. Atkinson abstained but the remainder of the Board voted to accept the minutes.

1. Old Business
   1. Release of Surety – Thompson’s Way

Mr. Spitz noted that the Engineering staff had signed off on the 3-lot subdivision with an approved paved way in 2009.  He recommended releasing the remaining surety.

Mr. A. Atkinson moved and Mr. Peterson seconded the motion to release the remaining surety for Thompson’s Way and the Board voted unanimously in favor.

1. Signatures for approved projects – NONE

1. Briefings and Reports

Mr. J Atkinson started a discussion regarding Mr. Spitz’s pending retirement. He noted that the Town’s plan now includes replacing Mr. Spitz with a mid-level Planner with Assistant Town Administrator, Charlene Greenhalgh filling in as Community Development Director. The Town will hire a part-time administrative assistant to cover some of Ms. Greenhalgh’s current duties. There was also discussion regarding the Planning Board members who will be leaving (Ms. Kozar and Mr. A. Atkinson) and those who have agreed to take full membership roles from their current “alternate” status (Mr. Brophy).

Mr. Peterson moved and Mr. A. Atkinson seconded the motion to adjourn the meeting at 8:34 with all members voting in favor.

Submitted by:

Adopted:        June 14, 2016