Wastewater Implementation Committee Meeting Minutes April 9, 2015

WIC Meeting Minutes April 9, 2015
Meeting date: 
Thursday, April 9, 2015

Meeting Minutes

For

Town of Harwich

Wastewater Implementation Committee (WIC)

Thursday, April 9, 2015 at 9:00 a.m.

Attendees:

WIC Members: Chris Harlow, Danette Gonsalves, Allin Thompson, and Heinz Proft.

Others: Larry Ballantine, Noreen Donahue and Richard Gunderson

CDM Smith: David Young

Introduction:

The Harwich WIC held a meeting on Thursday, April 9, 2015 at the Harwich town offices to review and discuss implementation issues related to the CWMP. This meeting was intended to focus mainly on the cost recovery model discussion to finalize a recommendation to the Board of Selectmen. Meeting was chaired by Committee Vice Chair Chris Harlow.

 

A summary of items discussed is provided below in order of the agenda.

Summary of Discussion Items:

  1. Discuss and approve WIC Minutes dated March 18, 2015.

Minutes of March 18, 2015 were approved unanimously (4-0) without edits.

  1. Review CDM Smith invoice

No invoice was submitted for this meeting.

  1. Discuss and vote on Cost Recovery recommendation for submission to the BOS.

David Young walked everyone through the latest version of the WIC Cost Recovery memo to the BOS. The recommended program includes the 1.5% Infrastructure Investment Fund followed by 75% tax rate and 25% sewer enterprise account billed off the water rate. The spreadsheets and back-up have been updated to reflect this program.

Also as requested, spreadsheets showing costs if everything was recovered via 100% on tax rate and if costs were recovered via 75% tax rate and 25% sewer enterprise account. These will be included as examples for those on sewer and not on sewer.

VOTE: Allin Thompson made the motion and Danette Gonsalves seconded it to endorse the WIC recommended cost recovery model and to submit it to the BOS. Passed 4-0.

Larry Ballantine asked for the final memo by April 15th so it could be in the BOS packet for April 21st. He will just introduce the recommendation and then schedule a presentation by the WIC before the BOS to discuss the recommended cost model. Goal is to have that meeting before Larry leaves office.

The WIC requested that David Young send the revised memo to John Giorgio for counsel review and comment.

  1. Discussion of WIC Website

Heinz Proft is involved in transitioning the former WIC website postings over to the new town website. Training is coming in late April with new website going “live” on May 11th. Heinz believes the new website will be easier to update.

All agreed that the existing reports need to be maintained on the new website along with past community meeting presentations and brochures. Links to other related websites should also be added.

David Young suggested the WIC create an email address where someone could send in a question. Would require a WIC member to check it regularly to address the emails.

Committee will need to determine who will have password access to the site in order to be able to make appropriate changes to it.

  1. Review Spring Annual Town Meeting Wastewater Articles

Town Meeting is May 4th. WIC has four articles. All have received favorable support. Richard Gunderson recommended a one page handout briefly explaining reasons to support each of these articles should be prepared and handed out at the town meeting. Committee asked David Young to prepare the handout as they agreed it was a good idea.

  1. New/Old/ Other Business

David Young noted that the “revised” final 208 Plan is now posted on the Cape Cod Commission website. A summary of that document will be incorporated into the Final Harwich CWMP.

Larry Ballantine indicated that flood studies have been updated for the Muddy Creek bridge project and that one home is now potentially impacted. Mitigation being addressed. Public meeting on that project last week had over 40 attendees and most comments were very positive.

  1. Future Meeting:

Wednesday, May 20th at 9:30 a.m.

Adjourn 10:20 a.m.

The above minutes have been completed from notes taken by CDM Smith.  

Distribution: Attendees, WIC Members and Chris Clark

Approved:

Date:         May 20, 2015

 

 

__________________________                               

Chris Harlow, Vice Chair